What is a final survey report in motor insurance?
When an insured vehicle is damaged in an accident, the insurer appoints a licensed surveyor and loss assessor to inspect it. After the inspection, the surveyor writes the final survey report. It lists the policy and vehicle details, the driver, how and where the accident happened, what damage was seen, the repair estimate, the amount the surveyor assesses as payable, and any remarks the insurer should know about. The insurer reads this report before it settles the claim, so it needs to be complete and easy to check.
Writing it by hand or in a word processor takes a lot of repeat typing, because the preamble, observation and remarks are nearly the same in every report. This builder keeps those standard paragraphs ready, lets you edit them, and puts everything in the same layout every time.
What you can prepare with this tool
- Final survey report: insurance, vehicle, driver and occurrence details, the preamble, nature and cause of the accident, police report, third party and driver injury sections (shown only when you choose Yes), observation and remarks.
- Assessment sheet: parts and labour with separate GST for estimate and assessed amounts, depreciation on metal, plastic or rubber, glass and paint, salvage and compulsory excess, followed by a summary of estimate and assessment of loss.
- Survey fee bill: survey fee, conveyance, photographs and daily allowance, with optional GST on the total and the amount written in words.
- Photograph sheets: four or six photos on each A4 page, with rotation, ordering and a line of text under every photo.
- Document reading: upload the RC, insurance policy, driving licence or a repair estimate to fill fields, then check every value yourself before you accept it.
How to create a motor insurance final survey report
- Add your surveyor details. Enter your name, qualification, licence number, membership number and contact details once. They are saved in your browser and printed in the letterhead of every page.
- Fill the report tab. Enter the claim, insurance, vehicle, driver and accident details. You can upload the insurance policy, RC and driving licence to fill many of these fields, then check each value.
- Prepare the assessment. Open the Assessment tab, upload the repair estimate or add parts and labour yourself, enter the allowed amounts, GST and depreciation, and read the summary of estimate and assessment of loss.
- Make the fee bill. Open the Fees tab, enter your survey fee and conveyance, switch GST on if you charge it, and the bill total and amount in words are worked out for you.
- Add photographs. Open the Photograph tab, upload the damage photos, rotate or reorder them and choose four or six photos to a page.
- Preview and download. Press Preview to check every page, then Download PDF. To change something later, upload the same PDF with Edit existing PDF.
A few tips for a clean report
- Copy the chassis and engine numbers from the RC and compare them with the policy. A single wrong character is enough for the insurer to query the report.
- Depreciation depends on the policy terms and the type of part, so confirm the rates from the policy schedule instead of reusing last claim's figures.
- Set the GST rate for the estimate and for the assessed amount separately. Workshops often quote the estimate with GST while the assessment is worked out differently.
- Press Preview before you download and read the assessment and summary pages once, since they carry the amounts the insurer will act on.
Your files stay in your browser
Nothing you enter or upload is sent to a ToolPlex server. The PDF is built on your own device. Your surveyor details are saved in the browser you use, so they are filled in again next time, and you can change them whenever you like. Photographs and uploaded documents are not kept after you close the page.
Frequently asked questions
What is a final survey report in motor insurance?
It is the report a licensed surveyor and loss assessor gives to the insurer after inspecting a damaged vehicle. It records the policy, vehicle and driver details, how the accident happened, the damage found, the amount assessed as payable and the surveyor's remarks. The insurer uses it to settle the claim.
Is this survey report generator free?
Yes. There is no sign-up and no limit on how many reports you create. It works on a computer, tablet or phone.
Are my claim documents uploaded to a server?
No. Reading the RC, policy, licence and estimate, working out the assessment and creating the PDF all happen in your browser. The page loads its scripts from a content delivery network, and the text-recognition data is downloaded if you upload a scanned image, but your claim files are not sent anywhere.
Which repair estimates can I upload?
Estimate PDFs from Maruti Suzuki, Tata, Hyundai and Toyota workshops can be read. The parts and labour lines go into the Assessment tab and you then enter the allowed amounts. Check the figures against the original estimate before you rely on them.
Can I edit a survey report I already made?
Yes. Choose Edit existing PDF and upload a report created with this tool. The form fills with the saved details so you can change what you need and download an updated PDF. Your original file is not changed. Photographs are not stored inside the PDF, so add them again.
Can I put my own name and licence details in the header?
Yes. Enter your name, qualification, licence number, IIISLA membership number, address, phone, e-mail and website once. They are kept in your browser and printed in the letterhead of every page. If you clear your browser data you will need to enter them again.
Does it work out GST and depreciation?
Yes. In the Assessment tab you can set one GST rate for the estimate and another for the assessed amounts, choose depreciation for metal, plastic or rubber, glass and paint, and add salvage and compulsory excess. The summary and the net assessment are calculated for you. Always check the result before you sign the report.
Does the report follow the IRDAI format?
The layout follows a standard motor final survey report used by surveyors, but the tool is not approved or endorsed by IRDAI or any insurer. Some insurers ask for their own format or extra annexures, so check what the insurer you work for requires.
Can I add photographs to the report?
Yes. Upload them in the Photograph tab, rotate them one by one or all together, move them up or down, and add a line of text under each. Each sheet is headed with the vehicle number.
Other tools that help with survey work
Last updated: 8 October 2026. This tool helps you prepare documents; the content of every report remains the responsibility of the surveyor who signs it.